Accounting Assistant

As an Accounting Assistant with the City of Decatur Finance Department, you'll be the person behind the scenes making sure payments post correctly, records stay accurate, and financial operations never skip a beat. It's detail-driven work with real impact.

You'll get hands-on experience across accounts payable, reconciliations, deposits, and reporting, plus cross-train across the Treasury Division to build a broader skill set.

Responsibilities
Keep Accounts Payable Accurate and Moving

• Prepare invoices for payment by matching invoices to purchase orders, calculating discounts, coding bills, assigning vendor numbers, and organizing invoices by funds and object codes.
• Enter accounts payable check information into the ERP system.
• Review data printouts and complete forms related to appropriation changes, purchase order and contract encumbrances, adjustment errors, canceled checks, and related transactions.

• Perform monthly and annual account reconciliations, including preparing journal entries and reports.
• Prepare general billing invoices as needed.
• Post daily cash receipts and disbursements and analyze cash balances.
• Maintain accurate accounting and operational records.

• Record daily incoming ACH and wire payment receipts.
• Complete daily bank deposits and related duties.
• Perform payment corrections and redistributions as needed.
• Enter and maintain financial information supporting accounts payable, accounts receivable, distributions, and allocations.

• Print ordinance violation invoices and record property liens.
• Complete requests for lien payoff amounts, release paid property liens, and maintain all lien records.
• Track and maintain boat, pier, and pet registrations; mail invoices and notices and respond to related questions.

• Cross-train across Treasury Division duties to help ensure continuity of Finance Department functions.
• Support coverage of essential functions when employees are away from the office.

• Two years of college with major coursework in accounting or municipal finance administration, plus two years of accounting experience involving knowledge of data processing. An equivalent combination of training and experience may be considered.

• Knowledge of accounting methods, principles, and techniques.
• Knowledge of office practices and procedures for maintaining a federally assisted program accounting system.
• Knowledge of departmental organization, policies, and operations.
• Ability to make accurate and rapid mathematical computations.

• Strong analytical and problem-solving skills, with the ability to make well-thought-out decisions with little or no supervision.

• Skill in using computers, calculators, copy machines, multi-line phone systems, and other standard office equipment.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Ability to understand and carry out detailed oral and written instructions.
• Ability to communicate effectively with the public and other employees in general and difficult work situations.

• Experience supervising related work is desired.
• An Associate's degree is desired but not required.

• 14.5 paid holidays, including 2 personal days
• Paid vacation and sick leave
• Excellent health insurance
• Strong retirement pension plan
• Dedicated Health Center — free check-ups, chronic care, bloodwork, immunizations, and many free prescriptions for employees and dependents