Maintenance Planner
Key responsibilities: Maintenance Planner
- Daily management to maintain 2-4 week complete ‘ready’ back log that is in alignment with production needs.
- Ensure compliance with all safety policies and procedures
- Plan maintenance jobs for assigned plant areas including all details needed to schedule and execute each job - procedures, labor, time, parts, tools, access, permitting, etc.
- Partner closely with maintenance supervisors for assigned areas each day to maintain proper priority for planning workflow
- Incorporate feedback on completed planned jobs from maintenance supervisors, reliability team, mechanics, maintenance storage, operations, and skilled crafts to create a continuous improvement loop for job plans and planning procedures
- Build and maintain database of job plans
- Provide daily communications with a wide range of plant personnel
- Provide labor and costs estimates
Planning Expectations
- Maintain advance planning visibility:
- 1 week out: 100% planned
- 2 weeks out: 50% planned
- Identify and verify all required resources for non‑breakdown work, including:
- Materials
- Specialty tools
- Shared and specialty services
- Define job scope, estimate labor hours, and determine job duration.
- Kit all required parts for the following week and ensure they are staged in designated drop zones prior to execution.
- Identify scaffold requirements at least one week in advance.
- Coordinate with the scaffold foreman to ensure scaffolds are installed and ready before the job start date.
Coordination & Collaboration
- Establish a prioritizing partnership with the Operations Maintenance Coordinator.
- Align preventive maintenance activities within the department and across other departments.
- Prepare and distribute complete job packets to Supervisors prior to work execution.
- Gather post‑job feedback to improve execution standards and planning accuracy.
Documentation & System Management
- Maintain accurate equipment data, procedures, and planning documentation.
- Manage the SAP work order backlog using standard status codes
- Lead backlog review meetings with the Planning & Scheduling Team as needed to ensure backlog relevance and accuracy.
- Align the Planning & Scheduling Team on work order job scope.
Scheduling Responsibilities
- Provide daily open SAP notification lists to the Operations Day Resource.
- Develop weekly (5‑day) area maintenance schedules using work order priority ranking.
- Adjust schedules in Prometheus as required.
- Lead weekly scheduling meetings and communicate schedules to Maintenance, Operations, and Engineering.
- Assist in obtaining materials or services for planned work not readily available at the job site, as needed.
ABOUT YOU
The maintenance planner will be evaluated on several factors
- Schedule Attainment
- Schedule Compliance
- Schedule Loading
Demonstrates competence in material acquisition
Ability to multitask
Show flexibility to move from one task to another where needed
Skills and experience required
Required skills, experience, and traits:
- Bachelor's Degree in an Engineering or Technology related field preferred, with five - eight years of related professional experience in a heavy industrial environment working with mechanical maintenance or engineering teams
- Experience using CMMS for maintenance planning, scheduling, and execution
- Not be bound by a job description and be able to flex to other positions as needed to meet departmental KPIs and goals.
- Must be self-motivated, diligent, detail oriented, and possess very strong time management discipline
- Ability to read and interpret prints, schematics, assembly drawings, and machine manuals
- Strong writing skills; must be able to communicate instructions and procedures clearly to skilled crafts
- Good interpersonal skills and willingness to accept and act upon feedback from others
- Basic computer proficiency including Microsoft Office and Outlook e-mail
- Prior maintenance planning experience a must
- Familiarity with SAP maintenance system is preferred but not required
Total Rewards
The annual pay range estimated for this position is $78,768.80 - $98,461.00 and is bonus eligible.
Please note that while this range reflects the full spectrum of compensation available for this role, individual compensation will be determined based on several factors including your experience, skills, and alignment with the role's responsibilities. During the interview process there will be an opportunity to discuss how your background fits into the pay range. We offer a comprehensive Total Rewards package that our U.S. colleagues and their families can count on, which includes:
• Competitive Pay
• Multiple Healthcare plan choices
• Dental and vision insurance
• A 401(k) plan with company and matching contributions
• Short- and Long-Term Disability
• Life, AD&D, and Voluntary Insurance plans
• Paid holidays & vacation
• Floating days off
• Parental leave for new parents
• Employee resource groups
• Learning & development programs
• Fun culture where you have an opportunity in shaping our future
Career Path & Culture
Primient is committed to a workplace that is all in – ensuring everyone has the opportunity to develop and shape a career that matters in an open culture which embraces equity, diversity and belonging. We challenge old ways of thinking; and encourage employee voices to be a guiding force for ongoing learning.
Primient supports a culture of inclusion that respects individual strengths, views, and experiences. We believe our differences make better decisions, drive excellence, and deliver better business results. Primient employees experience autonomy and accountability in their role. Here, employees control their destiny as there is opportunity for career growth and pathways outside the norm.
Diversity, Equity, Inclusion & Belonging
We are believers in the power of difference. We strive to represent the communities in which we operate and to provide an inclusive, welcoming environment for all. We want Primient to be a place where every employee feels they belong and knows they are seen, heard, valued and safe to speak up. Our aspiration is to unlock the full potential in diverse perspectives, while offering everyone an equal chance to grow,
Primient is an equal opportunity employer, committed to the strength of an inclusive workforce.
California Consumer Privacy Act ("CCPA")
The Company is committed to complying with the California Consumer Privacy Act (“CCPA”) and all data privacy and laws in the jurisdictions in which it recruits and hires employees. We collect the following categories of personal information for the purpose of hiring the best qualified applicants and to comply with applicable employment laws: Name and contact information; Job preference and work availability; Social Security Number and/or other identification information; Education and qualifications; Employment history and experience; Military service; Reference and background check information, including relevant criminal history and credit history; Social media information; Pre-employment test results; Post-offer medical examination information and results, including drug test results; Voluntary self-disclosure information regarding minority, veteran, and disability status; and Information provided by you during the hiring process.
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