Administrative Assistant – Public Works
Administrative Assistant – Public Works
$46,000 – $54,000
Turn Your Administrative Talent into Community Impact
The City of Decatur is seeking an experienced, detail-driven and dependable Administrative Assistant to support our Public Works Department—the team behind the systems that keep daily life in Decatur running smoothly.
This role offers variety, responsibility, and the chance to partner with department leaders to keep vital operations organized and efficient. If you’re a sharp administrative professional looking for a career with stability, purpose, and room to grow, we’d love to hear from you.
Key Responsibilities
- Work with engineering staff to prepare advertisements and project manuals for bidding, assist with bid openings, review submitted bid documents for completeness, and prepare project contract documents.
- Prepare transmittal documents with accompanying resolutions and ordinances for City Council meetings.
- Track and enter payroll information for Public Works administration and engineering staff.
- Serve as a main contact point for staff, city leaders, and the public—managing calls, visitors, and correspondence with professionalism and discretion.
- Prepare, organize, and maintain confidential records, reports, and payroll data.
- Schedule meetings, appointments, interviews, and travel; coordinate logistics and ensure smooth communication.
- Assist in preparing department budgets, processing purchase requisitions, and tracking expenditures.
- Manage office operations, including supplies, records systems, and special projects.
- Attend meetings and accurately record minutes.
- Provide administrative guidance and task assignments to temporary or seasonal staff as needed.
Qualifications and Preferred Skills
Education & Experience:
- High school diploma or equivalent required.
- Minimum of three years of progressively responsible administrative support experience, including document preparation, recordkeeping, and computer operations.
- Equivalent combinations of education and experience will be considered.
- Strong knowledge of office practices, procedures, and department operations.
- Excellent written and verbal communication skills, with strong attention to accuracy and detail.
- Proficient in Microsoft Office and standard office equipment.
- Experience maintaining payroll, managing budgets, and handling purchase orders preferred.
- Proven ability to prioritize, multitask, and meet deadlines while maintaining confidentiality.
- Dependable and self-directed with consistent attendance.
- Strong sense of professionalism and customer service.
- Ability to collaborate effectively across teams and departments.
More Details
Comprehensive Benefits Package:
- 14.5 paid holidays (including 2 personal days), vacation, and sick leave.
- Health, vision, and dental insurance and an excellent pension plan.
- Free employee health center for employees and dependents, including checkups, labs, chronic condition management, and many prescriptions.
- Tuition reimbursement for continuing education and career development.
- Relocation reimbursement available
Employees must reside within 50 miles of Decatur’s corporate limits within 12 months of appointment.
Sponsorship for Employment
The City of Decatur does not provide sponsorship for employment visa status (e.g., H-1B). To be considered for regular employment with City of Decatur, applicants must be currently authorized to work in the United States on a continuous basis.
Why Decatur?
- Affordable Living: Build a rewarding career in a city with a low cost of living and high quality of life.
- Central Location: Convenient access to Chicago, St. Louis, and Indianapolis.
- Arts, Culture & Recreation: Concerts at the Devon Lakeshore Amphitheater, local theater, museums, and 2,000+ acres of parks and trails.
- Family-Friendly Amenities: Scovill Zoo, Splash Cove, the Children’s Museum, and more.
Step into a role where your skills are valued, your initiative makes a difference, and your work directly impacts the community. This is more than an administrative job—it’s a chance to be at the center of city operations and make your mark.
Don’t wait—apply online today at https://www.governmentjobs.com/careers/decaturil/jobs/5111909. Be sure to include all requested information; incomplete applications will not be considered. Your next career move starts here.
All candidates are subject to a pre-employment drug screen, physical, and background check post-offer. The City of Decatur is a drug-free workplace, including marijuana.
